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Reopening Plan

 

Message from Dr. Mary T. Kelly, Superintendent of Schools

Dear Amityville School Community:

I hope this message finds you and your loved ones safe and well. As you are aware, despite the uncertainties surrounding the COVID-19 pandemic this summer, the district leadership team and I have been actively planning for the reopening of our schools in September in the event Governor Cuomo makes the decision to reopen schools. On Thursday, July 16, 2020, districts throughout the State received long-awaited guidance from the New York State Education Department (SED) to assist in their planning efforts. In addition, information from the New York State Department of Health (DOH) was released on July 13, 2020. 

As a district, we are deeply committed to finding ways to best meet the needs of all Amityville learners, and recognize the importance of listening to the voices of our school community. In late May, our district surveyed our families and staff regarding their experiences with distance learning. A separate survey regarding the reopening of our schools was also sent to families and staff in early July. The feedback collected from these surveys helped to inform decisions regarding the reopening plan, which is centered on providing the best possible educational experience for students, while also providing for the health and well-being of our students, staff, families, and community.

Throughout the reopening plan development process, we carefully reviewed all of the available guidance, participated in State, regional, and local meetings, researched various options, analyzed our school community's feedback, and gathered input from our stakeholders, including: the district’s physician; health care professionals; parents and guardians; students; staff members; representatives of the Board of Education; and representatives from the district's bargaining units. The district's reopening plan is consistent with the district's educational mission, and also reflects the district's focus on the health, safety, and well-being of our students and staff as our paramount concern. 

The deadline to submit assurances to the State indicating that the district will fulfill the guidelines established by the DOH and SED is July 31, 2020, at which time the reopening plan will be available on our website. In the event of additional guidance information, changing conditions, or changes in the district's needs, the plan will be adjusted as needed.

We look forward to sharing our plans with the community as we prepare to welcome back our students for the 2020-2021 school year. As always, if you have any questions or concerns, please contact your school principal or me.

Yours truly,

Mary T. Kelly, Ed.D.

Superintendent of Schools

Guiding Principles for the Reopening of Schools

When Governor Cuomo officially closed schools on March 16, 2020, the district began evaluating the safety and educational options for students and staff within the context of the COVID-19 pandemic. The district acknowledges and appreciates the efforts of our students, families, and staff in transitioning to remote learning during the end of the 2019-20 school year.

On July 13, 2020, Governor Andrew M. Cuomo announced new, data-driven guidance for reopening schools in New York State. Schools in a region can reopen if that region is in Phase IV of reopening and if its daily infection rate remains below 5 percent or lower, using a 14-day average. Schools will close if the regional infection rate rises above 9 percent, using a seven-day average, after August 1, 2020. Governor Cuomo will announce a decision regarding the reopening of schools during the week of August 1, 2020 through August 7, 2020.

Our primary goal for students and staff is to provide the highest degree of educational services possible in a school environment that reduces the threat of the spread of COVID-19. The district will meet this goal by focusing on three guiding principles:

  • The health, safety, and well-being of our students, families, and staff are the primary focus of reopening.

  • Ongoing support for students, families, and staff must be in place in order to implement a successful reopening.

  • Collaboration and communication between families and the school community are critical to a successful reopening.

This plan includes procedures that will be implemented in the following schools:

  • Amityville Memorial High School

  • Edmund W. Miles Middle School

  • Park Avenue Memorial Elementary School

  • Northwest Elementary School

  • Northeast Elementary School

Formal Guidance for the Reopening of Schools

As of July 16, 2020, school districts received formal guidance from the NYS Department of Health and from the NYS Education Department, in addition to the CDC, which were utilized to develop our protocols and plans for reopening:

NYSDOH of Guidance: New York State Department of Health (NYSDOH)

NYSED Preliminary Guidance: New York State Education Department (NYSED).

Organization of Amityville UFSD 2020-2021 Reopening Plan

The full plan for school reopening is provided in the subsequent pages and is organized by the following:

Health and Safety

During the development of this plan, the district carefully reviewed all available guidance, participated in state, local, and regional meetings, researched our options, analyzed our school community's feedback, gathered input from various stakeholders, and finalized plans that are aligned with state and local guidance. The district's reopening plan is consistent with the district's educational mission, and also reflects the district's focus on the health, safety, and well-being of our students and staff as our paramount concern. Whether instruction is provided in-person, remotely, or through some combination of the two, the district will continually communicate with the school community regarding the actions they can take to prevent the spread of COVID-19. Prevention is accomplished by following the recommendations of the Department of Health in the following areas:

  • Health Checks

  • Healthy Hygiene Practices

  • Social Distancing

  • Personal Protective Equipment (PPE) and Cloth Face Coverings

  • Management of Ill Persons

  • Cleaning and Disinfection

Essential Elements of the Health and Safety Component

  • The district evaluated and planned for the number of students and staff allowed to return to school in person based on the following factors:

    • Ability to maintain appropriate social distance

    • Ability to safely transport students to and from school

  • The district designated a COVID-19 resource person(s) to assist each school building and the community.

  • The district engaged with school stakeholders and community members when developing health and safety reopening plans.

  • The district will translate all communication, both written and spoken, into any additional languages spoken in the school community.

  • The district will limit the number of visitors on school grounds or in school facilities.

  • The district will identify and communicate the steps that will be taken to instruct parents/guardians in screening students at home for signs of illness.

  • The district encourages students to wear face coverings at all times, unless otherwise inadvisable.

  • The district requires that health personnel wear PPE when assessing ill persons or conducting certain respiratory treatments.

  • The district will use disposable equipment and supplies in the health office as much as practical.

  • The district will provide PPE to custodial staff and other personnel who are involved in cleaning and engaging in disinfection.

  • Daily checklists and schedules for cleaning and disinfecting will be maintained by custodial staff.

COVID-19 Safety Coordinator

The district has designated Dr. Thomas DeNicola, Assistant Superintendent for Technology and Administrative Services, as the COVID-19 Safety Coordinator whose responsibilities include continuous compliance with all aspects of the school’s reopening plan, as well as any phased-in reopening activities necessary to allow for operational issues to be resolved before activities return to normal or “new normal” levels.

Designated COVID-19 Resource Person(s)

The district has designated individuals to assist students, staff, and community members with COVID-19 questions and concerns. The following individuals will fulfill this role:

  • District Medical Director

  • Director of Athletics, Physical Education, and Health

  • Nurses at each building

Healthy Hygiene Practices

Healthy hygiene practices will be taught and continually reinforced for both students and staff. The district will provide instruction to the school community on hand and respiratory hygiene, along with providing adequate supplies and time to allow for frequent hand hygiene. Signs will be posted in highly visible areas and utilized to reinforced effective hygiene practices and remind individuals to:

  • Stay home if they feel sick.

  • Cover their nose and mouth with an acceptable face covering when unable to maintain social distance from others or in accordance with any stricter policy implemented by the school.

  • Adhere to social distancing instructions.

  • Report symptoms of, or exposure to, COVID-19.

  • Follow hand hygiene, and cleaning and disinfection guidelines.

  • Follow respiratory hygiene and cough etiquette.

Screening and Health Checks

All students and staff will be screened prior to their arrival at school. The district will implement the following screening procedures:

  • Staff must stay home if they are sick and parents must keep sick children home.

  • All employees, parents, and regular contractors will be required to complete a mandatory health screening assessment prior to the start of each school day.

  • Parents, guardians, and staff members will utilize a health screening tool to complete the health screening, and they will be required to certify “No” to all of the following questions in order for students and staff to be permitted access to school buildings:

    • Have you had any COVID-19 symptoms in the past 14 days?

      • Fever (above 100 degrees)

      • Cough

      • Shortness of breath

      • Loss of smell/taste

      • Sore throat

      • Headache

    • Have you had a positive COVID-19 test in the past 14 days?

    • Have you had close contact with a confirmed or suspected COVID-19 case in the past 14 days?

    • Have you traveled out of state or to a location with known community spread?

    • Did you take your temperature today? Did you have a fever over 100 degrees?

The district will utilize a screening tool to manage screenings as follows:

    • Employees, parents, guardians, and regular contractors will receive guidance regarding downloading the health screening app.

    • All employees, parents, guardians, and regular contractors will receive a daily notification directing them to complete the mandatory health screening.

    • Individuals will be required to certify “No” to all of the above questions to gain access to district facilities.

    • A designated person at each building and at the district level will be notified via email of all individuals who responded “Yes” to any or all of the above questions.

    • Individuals who reply “Yes” will be immediately prompted to stay at home.

Social Distancing

  • All individuals on district premises must maintain social distancing and wear face coverings when social distancing cannot be maintained.

  • Proper social distancing is defined as a six (6) foot separation between individuals. When social distancing is practiced, such as in an isolated office or large meeting space, the individuals may remove their face coverings. However, in common areas, such as breakrooms, hallways, or bathrooms, face coverings must be worn.

  • Tightly confined spaces will be occupied by only one individual at a time, unless all occupants are wearing face coverings. If an area is occupied by more than one person, the occupancy must be under 50% of maximum capacity.

  • In-person gatherings will be limited as much as possible and tele- or video-conferencing will be used whenever possible. Essential in-person gatherings, such as meetings, will be held in open, well-ventilated spaces, with appropriate social distancing among participants. 

  • Designated areas for pick-ups and deliveries will be established, in order to limit contact. 

Face Coverings

The following procedures regarding face coverings will be in place at all district buildings:

  • Any time that individuals cannot maintain appropriate social distancing, individuals must wear acceptable face coverings.

  • The district will provide all employees with face coverings. Students will be provided with face coverings if they do not have one.

  • The district will obtain and maintain adequate supplies of face coverings for school staff, students who forget their masks, and PPE for use by school health professionals.

  • Face masks will be required to be worn by students at arrival and dismissal, during hallway transitions and other building movements, on school buses, and where social distancing is not possible.

  • Face coverings must be cleaned or replaced after use or when damaged or soiled.

  • Face coverings may not be shared and must be properly stored or discarded.

  • The district will train all students, faculty, and staff on how to adequately put on, take off, clean (as applicable), and discard PPE, including, but not limited to, appropriate face coverings.

Cleaning and Disinfecting

The district will adhere to hygiene, cleaning, and disinfection requirements from the Centers for Disease Control and Prevention (CDC) and the Department of Health (DOH) in addition to the following:

  • Classroom and office spaces will be provided with appropriate cleaning /disinfection supplies for self-cleaning of shared and frequently touched surfaces.

  • The custodial staff of each building will perform frequent cleaning of high touch surfaces throughout the school day, including, but not limited to:

    • door handles

    • rails

    • counters

    • tabletops

    • bathroom fixtures

    • trash cans

    • phones

    • cash register counters

    • credit card machines

  • Daily cleaning log checklists will be completed for each area of the building.

  • Cleaning logs will contain the following:

    • Date of cleaning

    • Time of cleaning

    • Scope of cleaning (check boxes)

  • The head custodian of each building will be responsible for maintaining all completed cleaning logs, which will be forwarded to the Director of Facilities on a weekly basis.

  • Registered disinfectants identified by the Environmental Protection Agency (EPA) as effective against COVID-19 will be utilized.

  • Staff will be required to use applicable personal protective equipment to perform cleaning and disinfecting.

  • If buildings are closed for seven days or more, normal routine cleaning will be performed. This is because the virus that causes COVID-19 has not been shown to survive on surfaces for longer than this time.

  • Cleaning and disinfecting training will be provided to all employees and will include:

    • The hazards of cleaning chemicals used in the workplace in accordance with OSHA’s Hazard Communication standard.

    • Cleaning and disinfection protocols for suspected and positive COVID-19 cases.

    • Personal Protective Equipment (PPE):

      • When to use PPE

      • What PPE is necessary

      • How to properly put on, use, and take off PPE

      • How to properly dispose of PPE

School Health Office Cleaning

School health office cleaning must occur after each use of:

  • Cots

  • Bathroom

  • Health office equipment (e.g. blood pressure cuffs, otoscopes, stethoscopes, etc.) should be cleaned following manufacturer’s directions.

Disposable items should be used as much as possible, including:

  • Disposable pillow protectors

  • Disposable thermometers, or disposable thermometer sheaths or probes, and disposable otoscope specula.

Management of Ill Persons

Students and staff with symptoms of illness will be sent to the health office. A school nurse will assess individuals, as chronic conditions such as asthma, allergies or chronic gastrointestinal conditions may present the same symptoms as COVID-19, but are neither contagious, nor pose a public health threat. The administrative staff will work collaboratively with school nurses to determine if additional staff members are needed to assist with non-nursing tasks such as:

  • Student supervision

  • Telephone calls, text, or emails to parent/guardians

  • Assistance with completing any required paperwork other than nursing documentation

Reports of symptoms of illness will be made in compliance with FERPA and Education Law 2-d. If nurses choose to go to classrooms to make assessments of students, this should be done in a manner that protects the student’s confidentiality. If there are several students waiting to see the school nurse, arrangements will be made to have students wait at least six (6) feet apart.

The schools will have two rooms for school health personnel - one room will be utilized for healthy students who have injuries, need their medications or nursing treatments, and another room for assessing and caring for ill students and staff. Both rooms require a supervising adult to be present and should have easy access to a bathroom and sink equipped with hand hygiene supplies.

School nurses and other school health professionals assessing or providing care to ill students and staff will follow transmission-based precautions, which includes the use of appropriate PPE. Students suspected of having COVID-19 awaiting transport home by the parent/guardian will be isolated in a room or area separate from others, with a supervising adult present utilizing appropriate PPE. Upon the arrival of a parent or guardian, the following procedures will be implemented:

  • Students will be escorted from the isolation area to the parent/guardian.

  • Parents and guardians will be instructed to call their health care provider, or if they do not have a health care provider, to follow up with a local clinic or urgent care center.

Areas that are used for isolation will not be utilized again until cleaning and disinfection has occurred, and disinfecting will include:

  • Opening outside doors and windows to increase air circulation in the area.

  • Cleaning and disinfecting all areas used by the person suspected or confirmed to have COVID-19, such as offices, classrooms, bathrooms, lockers, and common areas.

Isolation Protocol for Employees

The isolation protocol for employees who become ill at work are:

  • Staff who appear to have symptoms while at work or who become sick during the workday will immediately be separated from other staff and sent home and/or to a healthcare provider.

  • Medical clearance will be needed in order to return to work.

  • The documentation must include:

    • Name and signature of physician

    • Date of visit

    • Results of COVID-19 test (if diagnosed and/or when applicable)

    • Date of clearance to return to work

  • The district will close off any areas used for prolonged periods of time by the sick employee. The Facilities department will sanitize the area.

  • The district will notify the Department of Health and follow all protocols.

  • The district will ensure that the suspected employee’s work area is thoroughly cleaned and sanitized, in addition to all other common surfaces recently touched by the infected employee.

Returning to School after Illness

Subsequent to displaying symptoms, individuals who have not been diagnosed with COVID-19 by a healthcare provider (physician, nurse practitioner, or physician assistant) may return to school:

  • Once there is no fever, without the use of fever reducing medicines, and they have felt well for 24 hours;

  • If they have been diagnosed with another condition and have a signed note from a healthcare provider stating that they are cleared to return to school.

Once a student or employee is excluded from the school environment, they may return if they satisfy the recommendations of the CDC and their return is coordinated with the local health department. The following are the guidelines for returning to school:

  1. Untested: Persons who have not received a test proving or disproving the presence of COVID-19 but experienced symptoms may return if the following three conditions are met:

    1. They have not had a fever for at least 72 hours (that is three full days of no fever without the use of medicine that reduces fevers); and

    2. Other symptoms have improved (for example, when cough or shortness of breath have improved); and

    3. At least ten (10) calendar days have passed since symptoms first appeared.

  2. Tested: Persons who experienced symptoms and have been tested for COVID-19 may return to school if the following three conditions are met:

    1. They no longer have a fever (without the use of medicine that reduces fevers); and

    2. Other symptoms have improved (for example, when cough or shortness of breath have improved); and

    3. They have received two negative tests in a row, at least 24 hours apart.

  3. Tested with no symptoms: Persons who have not had symptoms but tested positive for COVID- 19 may return after ten (10) calendar days without symptoms and have written clearance from a healthcare provider.

Students may also return if they are approved to do so in writing by the student’s health care provider.

Visitor Management

A modified visitor management process will be utilized at all school buildings as follows:

  • Only essential visitors, including parents, will be permitted into the school buildings.

  • Essential visits consist of:

    • Pre-scheduled meetings that cannot be handled virtually.

    • Picking up of sick persons.

    • Other visits deemed essential by the school administration.

  • Parents will be provided the opportunity to meet with school personnel virtually via Google Meet or Zoom.

  • All visitors must wear proper face coverings at all times.

  • All visitors will check in with security personnel, and complete the district’s COVID-19 screening process. Visitors will access the screening tool by utilizing a QR Code posted on the doors or they will be screened by a designated staff member.

  • Visitors will be required to utilize hand sanitizer prior to the check-in process.

  • Touchless sanitizer dispensers will be installed at building entrances, check-in locations, and any delivery locations such as loading docks.

  • “Stand Here” signage and floor markers will be installed to designate places where visitors will wait to be checked in.

Teaching and Learning

Determining Learning Gaps

At the start of the 2020-2021 school year, no matter which Learning Model students are utilizing, curriculum and instruction will be structured to account for the potential loss of learning that may have occurred during the extended school closure. To accelerate students’ progress, administrators and educators will identify which unfinished learning standards need to be addressed. Students will be provided with grade level materials, tasks, and assignments, along with appropriate supports, to address any gaps in learning.

Activities include, but are not limited to:

  • Identification and prioritization of prerequisite skills and knowledge for each subject area and grade level.

  • Administration of local assessments – a pre-determined assessment schedule may include:

    • Diagnostic Benchmark Assessments: Aimsweb, Math and Reading Inventories, Fundations, Fountas and Pinnell

    • Curriculum-based pre-assessments

    • Mental Health Screener

    • Data-Based Decision Making: Building-level curriculum and data teams for ELA and Math will review qualitative and quantitative data to adapt the curricular scope and sequence/pacing for each subject area and grade level in order to support student learning.

Distance Learning

In May 2020, the district distributed a Distance Learning Survey to parents, teachers, and students in grades 6-12. The survey gathered feedback and data regarding the district’s distance learning program established during school closures caused by the COVID-19 (coronavirus) pandemic. The results are being used to improve district initiatives and the distance learning program. The following topics were addressed in the survey items:

    • Overall experience with distance learning

    • Distance learning logistics

    • Device distribution and management

    • Technology access and resources

    • Facilitating online learning

The following is a summary of the survey results:

  • 719 parents, teachers, and students participated in the Distance Learning Survey. 56% of participating students and 69% of participating parents and teachers said they were very satisfied or satisfied with the overall distance learning experience.

  • 72% of participating students said they were very satisfied or satisfied with the online interactions they had with their teacher(s).

  • 96% of participating teachers said they were very satisfied or satisfied with the online interactions they had with colleagues.

Academic Experience

  • 66% of participating parents strongly agreed or agreed that their children were ready for the next grade level.

  • 70% of participating students strongly agreed or agreed that they are ready for the next grade level.

Teacher Feedback

  • 76% of participating parents and 77% of participating students strongly agreed or agreed that teachers were prepared and 83% of participating parents and 85% of participating students said teachers were knowledgeable.

  • Additionally, 76% of participating parents and 82% of participating students said teachers provided individual attention and support and 80% of both participating parents and students said teacher were readily available for questions.

Technology Access and Resources

  • The vast majority of participants said they had reliable access to the Internet at home (94% for parents, 91% for teachers, and 93% for students).

  • 89% of participating parents said they were either very satisfied or satisfied with the Chromebook distribution.

Learning Models

The following instructional models will be utilized based on state directives and guidelines:

Model 1 - Traditional Model (Schools Open)

  • Students attend school five days a week.

  • Enhanced health and safety protocols will be in place.

  • Social distancing protocols will be in place.

Model 2 - Hybrid Model (Blended Learning)

  • The district is divided into two cohorts (Pre K-12).

  • Each cohort will be in school two days a week and alternating Mondays.

  • Students will participate remotely two days a week and alternating Mondays.

  • Vulnerable populations will attend school every day. This includes TEACCH students, self-contained students, students with disabilities, and ENL students.

Model 3 - Schools Closed (Remote Instruction)

Remote learning opportunities will be provided for all students. The district will continue to support the implementation of student services such as special education services, social-emotional and mental health services, and school meal programs.

During Remote Instruction:

  • Each school will have a set schedule and teachers and students will follow that schedule, with live interaction taking place each day. Attendance will also be taken.

  • Essential staff will report in-person to carry out functions that are deemed essential by the Superintendent of Schools.

  • The district will implement research-based distance learning methodologies to ensure that effective teaching and learning is taking place.

Social/Emotional Support:

Nurses, counselors, social workers, and mental health services are a vital part of the school program. Social, emotional, and mental health services can be initiated by the school or provided to students virtually upon request in the following areas:

  • Social or grief counseling

  • mental health counseling

  • food assistance

  • physical health counseling

Building Plans

Elementary Plan: Northeast Elementary, Northwest Elementary, and Park Avenue Memorial Elementary School

General Information

  • The instruction will be standards-based with clear opportunities for equitable instruction for all students.

  • Continuity of learning will be maintained.

  • Every student in grades K-5 will be issued a Chromebook.

  • Connectivity issues will be addressed through the district’s Technology Helpdesk.

Teaching and Learning

A Hybrid Instructional Model will be utilized. Students will be taught 5 days a week utilizing a blended learning model of in-person learning part of the week and remote instruction on the other days. Students will be grouped into one of two cohorts:

  • Cohort 1: In-person instruction on Tuesdays/Thursdays.

  • Cohort 2: In-person instruction on Wednesdays/Fridays.

  • Cohorts will alternate in-person instruction on Mondays.

The hybrid model will also include the following elements:

  • Special Class students will attend school every day.

  • At Northwest and Park Avenue Memorial Elementary School, at-risk students will be identified by reviewing their English proficiency levels, SIFE status, literacy levels, and participation and performance during the school closure. Students determined to be at the highest risk will receive additional support. This support may include, but is not limited to, extra help sessions, academic support services, and additional face-to-face support during hybrid instruction.

  • English Language Learners will receive continuity of services based on their most recently measured proficiency level.

  • High-risk students will receive additional academic support.

  • Academic Intervention Teachers and Resource Room Teachers will provide a combination of in-person and remote instruction to support students.

In-Person

  • Students will be placed in ‘groups’ based on their homeroom class. Groups are self-contained, preassigned, and reasonably sized.

  • Groups will be maintained throughout the day in order to reduce intermingling.

  • During in-person instruction, students will sit six (6) feet apart to maintain social distancing. Classroom spaces will be reconfigured so that individuals can be socially distanced.

  • Share work stations or areas will not be utilized.

  • Desks will be turned in the same direction and spaced six (6) feet apart.

  • Special area teachers and instructional support teachers will move from room to room in order to reduce movement of students throughout the building.

  • For the fourth and fifth grade classes that are departmentalized, the switch teacher will move from room to room to reduce movement of students throughout the building.

Remote Instruction

  • Remote instruction will continue on alternate days when students are not receiving in-person instruction.

  • Lessons will be recorded (asynchronous) to accommodate students who are sick or unable to join any live lesson (synchronous).

  • Teachers will establish a Google Classroom and utilize additional platforms, such as Flipgrid, Seesaw, and the Google Educational Suite.

  • Teachers will send out a schedule related to the completion of assignments and lessons.

  • Technology support will be available to assist with wifi connections and hardware acquisition.

Attendance

  • School policies and procedures will focus on the academic consequences of lost instructional time and address absences before students fall behind.

  • Teachers will take attendance daily for students receiving in-person and remote instruction. The teachers will reach out to students and families who have not engaged in distance learning. The school social worker and other support staff will assist in finding ways to reach the families.

Social-Emotional Learning

  • Teachers will maintain a classroom, both in-person and online, in which students feel safe.

  • Students will receive instruction regarding COVID-19 protocols and confidentiality.

  • Social-emotional support will be provided to students based on individual needs.

Counseling:

  • Non-mandated counseling sessions will continue to be provided to students who need support.

  • The social worker, psychologist, or guidance counselor will work with students in their classrooms as well as virtually.

  • Collaboration between teachers, support staff, and parents will be a priority to identify students who may need additional support.

  • The social worker, psychologist, or guidance counselor will provide families with outside resources.

Arrival and Dismissal

Student Arrival:

  • Arrival times for walkers and students who take transportation will be staggered to facilitate proper social distancing.

  • All staff and students must wear masks or CDC acceptable face coverings.

  • A contactless sign-in procedure will be initiated.

  • Each building will designate an isolation area for students who have COVID-19 symptoms.

  • Each morning, parents will be required to complete a mandatory remote health screening (provided by the district) in order to get clearance for their child to enter the building.

  • Students whose parents did not complete the health screening will be placed in a designated area until the health screening is completed.

Student Dismissal:

  • Dismissal for walkers and students who take transportation will be staggered to facilitate proper social distancing.

  • All students and staff will wear masks or CDC acceptable face coverings.

  • A designated area will be established for student pick-up, to limit contact, and entry of parents/guardians into the building.

Faculty/Staff Arrival:

  • Separate entrances and exits will be designated to limit contact.

  • Hand sanitizing stations will be installed at staff entrances.

  • Faculty and staff will be required to complete a mandatory daily health screening in order to get clearance to enter the building.

Child Nutrition

  • Breakfast will be grab-and-go as K-5 students enter the building.

  • Pre-kindergarten students will have breakfast delivered to the classroom.

  • Students will eat their lunch in classrooms and cafeteria on an alternating schedule.

  • Students with food allergies will be identified, and measures to protect students with food allergies will be put in place.

  • In the morning, students will select a lunch choice. The document will be given to the cafeteria staff.

  • Students will observe protocols for hand washing and sanitizing before and after meals.

  • Students will maintain six (6) feet of social distancing while eating. 

  • The sharing of food and beverage will be prohibited.

  • Custodians will clean and sanitize the cafeteria prior to the arrival of the next group of students arriving.

  • Lunch monitors will clean the desks after lunch. 

  • The district will continue to provide access to grab-and-go meals to students who are participating in remote learning.

Health and Safety

Cleaning:

  • Classrooms will be cleaned on a daily basis in accordance with the requirements of the CDC and the DOH.

  • Frequently touched surfaces will be cleaned and disinfected throughout the day.

  • Staff and student bathrooms will be cleaned and disinfected throughout the day.

  • Building custodians will maintain cleaning logs. The logs will include the date, time, scope of cleaning, and disinfecting frequency for each assigned area.

  • Touch-free hand sanitizing dispensers will be located at building entrances, exits, and common areas throughout the building.

  • Designated water bottle fillers will be utilized. Students and staff will be encouraged to bring their own water bottles.

Social Distancing:

  • Classroom spaces will be reconfigured so that individuals can maintain six (6) feet of social distance.

  • Shared work stations will not be utilized.

  • Social distancing of twelve (12) feet in all directions will be maintained by students and staff when they are participating in activities, such as singing, playing a wind instrument, or aerobic activity.

  • In-person meetings will be held in well-ventilated spaces, and appropriate social distancing will be maintained.

Face Coverings:

  • Teachers and students will wear masks when moving throughout the classroom or hallways and when six (6) feet of social distancing cannot be maintained.

  • When social distancing cannot be maintained, individuals must wear acceptable face coverings. 

  • Face coverings must be worn in common areas, such as entrances and exits, lobbies, and when traveling around the school.

  • Face coverings will be worn throughout the building.

  • Students may remove their face coverings when they are seated at their desks.

  • Students, faculty, and staff will receive training on how to properly use face coverings.

  • Everyone entering the building must wear a face covering.

  • Students who provide medical documentation indicating that they are unable to tolerate a face covering, must maintain social distancing of six (6) feet at all times.

Facilities

  • An occupancy limit will be assigned to small places (e.g., faculty rooms, elevators, supply rooms, copy rooms).

  • Doors signage will be posted to designate the acceptable occupancy of small spaces and faculty rooms.

Visitors:

  • During the COVID-19 crisis, the schools will limit visitors to the building.

  • When possible, visitors will be by appointment only.

  • Visitors will complete a health screening before being permitted to enter the building.

  • Contactless ID verification and sign out will be implemented for all visitors entering and exiting the building.

Common Areas:

  • Distance markers denoting spaces of six (6) feet in all commonly used areas will be implemented.

  • In hallways, students will travel on the right side. Tape and arrows will be used to direct the flow of traffic.

  • Hand sanitizer stations will be installed.

  • Frequent disinfecting and sanitizing will occur in all common areas throughout the day.

Ventilation:

  • Classrooms and common areas will be ventilated with outdoor air to the greatest extent possible (e.g., opening windows and doors) while maintaining safety protocols.

Safety Drills:

  • Fire and Lockdown Drills will be conducted.

  • Face coverings will be used.

  • Fire drills will be staggered to accommodate social distancing guidelines.

  • Lockdown drills will be conducted but modified to maintain social distancing guidelines.

Communication

  • To support communication with families, the elementary schools will use a wide array of platforms, such as traditional mail, email, phone calls, social media, class DOJO, and the district website.

  • To support our non-English speaking families, communication will be provided in both English and Spanish.

  • As COVID-19 is continuously monitored, the school will provide families with updated guidance, policies, and regulatory changes.

  • Parent and guardian orientations will be conducted virtually before the first day of school.

  • Parents will be informed about COVID-19 protocols. Informational sessions will be recorded and posted on the district website for family reference.

  • Back-to-School Nights will be conducted virtually to provide families with updates on protocols and information related to curriculum and instruction.

  • Parent-Teacher meetings/conferences will be conducted virtually.

  • The school nurse will be the designated COVID-19 coordinator. Coordinators will be responsible for answering questions from students and parents/guardians regarding the COVID-19 public health emergency and plans implemented by the school.

Training

Students:

  • Students will receive instruction regarding COVID-19 protocols safely and correctly. This will include, but is not limited to, hand hygiene, proper face covering wearing, social distancing, and healthy hygiene practices.

  • Instruction regarding handwashing hygiene based on CDC guidance will be provided. https://www.cdc.gov/handhygiene/providers/guideline.html

  • Physical Education teachers will provide age-appropriate personal hygiene lessons.

Staff:

  • Faculty and staff will receive training on how to follow new COVID-19 protocols safely and correctly. This will include, but is not limited to, hand hygiene, proper face covering wearing, social distancing, and respiratory hygiene.

  • Staff will be provided training on how to identify signs of illness in students and staff.

  • Designated staff members performing health screenings will receive training.

  • Professional development pertaining to effective distance learning strategies will be provided.

Parents/Guardians:

  • Parents will receive information on updated building procedures and protocols.

  • Parents will receive training on how to complete the daily health screening.

  • Parents will receive training on how to follow new COVID-19 protocols safely and correctly. This will include, but is not limited to, hand hygiene, the wearing of face coverings, social distancing, and recommended hygiene practices.

  • Parents will receive training on the use of technology and educational platforms such as Google Classroom, Flipgrid, Seesaw, and ClassLink.

General Information and Signage:

  • Signs will be posted throughout the school to share information regarding public health guidance. The signs will be age appropriate.

  • Signs will remind individuals to:

    • Stay home if they feel sick.

    • Cover their nose and mouth with a face covering when unable to maintain social distancing and when walking throughout the building.

    • Adhere to social distancing guidelines.

    • Follow hand hygiene. 

    • Follow respiratory hygiene and cough etiquette.

Secondary Plan: Amityville Memorial High School and Edmund W. Miles Middle School

Teaching and Learning

A Hybrid Instructional Model will be utilized. Students will be taught 5 days a week utilizing a blended learning model of in-person learning part of the week and remote instruction on the other days. Students will be grouped into one of two cohorts:

  • Cohort 1: In-person instruction on Tuesdays/Thursdays.

  • Cohort 2: In-person instruction on Wednesdays/Fridays.

  • Cohorts will alternate in-person instruction on Mondays.

The hybrid model will also include the following elements:

  • Special Class students will attend school every day and receive in-person instruction.

  • Some English Language Learners will attend school every day and receive in-person instruction.

  • The instruction will be standards-based with clear opportunities for equitable instruction for all students.

  • Continuity of learning will be maintained.

In-Person Instruction:

  • Students will be placed in one of two cohorts, this will enable the building to run at 50% capacity.

  • Cohorts will be maintained throughout the day.

  • During in-person instruction, students will sit six (6) feet apart to maintain social distancing.

  • Face coverings will be worn if social distancing cannot be maintained.

  • Classroom spaces will be reconfigured so that individuals can be socially distanced.

  • Shared work stations will not be utilized.

  • Teachers will use a variety of approaches for instructional purposes.

  • Students who are home will follow their schedules in a synchronous manner.

  • Desks will face in the same direction (rather than facing each other).

Remote Instruction:

  • Instruction will continue on the alternate days when students are not receiving in-person instruction using remote learning.

  • Students will continue to follow their schedule from home, and log in to their Google Classroom for synchronous instruction. Lessons will be both live and recorded.

  • Attendance will be taken and monitored each period.

  • Technological support will be available to assist with wifi connections and hardware acquisition.

Attendance:

  • Teachers will take attendance on a daily basis. They will reach out to students and families who have not engaged in distance learning.

  • The school social worker and other support staff will assist in finding ways to reach the families.

  • The school attendance officer will monitor and address in-person and remote learning.

Social-Emotional Well-Being

  • Teachers will maintain a classroom, both in-person and online, in which students feel safe.

  • Students will receive instruction regarding COVID-19 protocols including, but not limited to, hand hygiene, wearing face coverings, social distancing, and respiratory hygiene.

  • Students will continue to receive counseling during the school day.

  • The social worker, psychologist, and/or guidance counselor will work with students in their classrooms as needed.

  • Collaboration between teachers and support staff will be a priority to identify students who need additional support.

Arrival and Dismissal

Student Arrival

  • Arrival times for all students will be the same. Students arriving by bus will enter through the new back entrance. Walkers and students who are dropped off will enter through the front entrance. Both areas will be monitored to ensure proper social distancing.

  • All staff and students must wear face coverings during arrival.

  • The school nurse will be available for all health screenings.

  • Students signing in late will enter through the front of the building and have contactless sign in.

  • Each building will designate an isolation area for students showing symptoms or arriving without health screening clearance.

  • Parents will be required to complete a mandatory daily health questionnaire regarding their child in order to get clearance for their child to enter the building.

  • Students whose parents did not complete the health questionnaire by 7:00 am, or prior to the entry of their child into the building, will be screened at the school by the school nurse or a designated staff member.

Student Dismissal

  • Dismissal for all students will be staggered by room and floor to facilitate proper social distancing.

  • All students and staff will wear masks and/or CDC acceptable face covering during dismissal.

  • A designated area will be established for parents and guardians who sign students out early.

Faculty/Staff Arrival

  • Separate entrances and exits will be designated to limit contact.

  • Faculty and staff will be required to complete a mandatory daily health questionnaire in order to get clearance to enter the building.

  • All staff members must wear face coverings during arrival.

Child Nutrition

  • Students will eat their meals in designated areas such as the cafeteria, auditorium, gymnasium, classrooms, library, and courtyards.

  • Students will eat during their scheduled lunch periods, but at staggered times.

    • Students on the second floor will report to the auditorium or gym, and pick up a grab-and-go lunch to be eaten in an alternate location.

    • Students on the first floor will report to the cafeteria, and eat lunch in the cafeteria.

    • Grab-and-go breakfasts will be available at arrival.

    • Only students eating breakfast will be permitted in the cafeteria.

    • Students will eat breakfast in alternate locations (gym, auditorium, library).

  • While eating, students must maintain social distancing of at least a six (6) feet.

  • Students will observe the protocol for hand washing and sanitizing before and after meals.

  • The sharing of food and beverages is prohibited.

  • Custodians will clean and sanitize the cafeteria and all eating areas after every lunch period.

  • The district will continue to provide access to grab-and-go meals to students who are participating in remote learning.

Health and Safety

Cleaning:

  • Classrooms will be cleaned on a daily basis in accordance with the requirements of the CDC and the DOH.

  • Frequently touched surfaces will be cleaned and disinfected throughout the day.

  • Staff and student bathrooms will be cleaned and disinfected throughout the day.

  • Cleaning logs will be maintained by the building custodians. The logs will include the date, time, scope of cleaning, and disinfecting frequency for each assigned area.

  • Touch-free hand sanitizing dispensers will be located at building entrances, exits, and common areas throughout the building.

  • Designated bottle fillers will be utilized. Students and staff will be encouraged to bring their own water bottles.

  • Hallway lockers will not be used.

Face Coverings:

  • Teachers and students will wear face coverings when moving throughout the classroom or hallways, and when six (6) feet of social distancing cannot be adhered to.

  • When social distancing cannot be maintained, individuals must wear face coverings. 

  • Face coverings must be worn in common areas, such as entrances and exits, lobbies, and when traveling around the school.

  • Face coverings will be worn throughout the building, except during meals, instruction, and appropriate social distancing cannot be maintained.

  • Students, faculty, and staff will receive training on how to properly wear face coverings.

  • Everyone entering the building must wear a face covering.

  • Students who provide medical documentation indicating that they are unable to tolerate a face covering, must maintain social distancing of six (6) feet at all times.

Social Distancing:

  • Classroom spaces will be reconfigured so that individuals can maintain six (6) feet social distance.

  • Shared work stations will not be utilized.

  • Social distancing of twelve (12) feet in all directions will be maintained by students and staff when they are participating in activities, such as singing, playing a wind instrument, or aerobic activity.

  • In-person meetings will be held in well-ventilated spaces, and appropriate social distancing will be maintained.

Facilities

Visitors:

  • Visits to the building will be strictly limited to essential visits. Any meetings that can take place remotely, will be held remotely.

  • All “in-person” parent meetings that are deemed essential will be by appointment only, and all visitors will be required to wear face coverings.

  • All visitors will have to complete a health screening questionnaire before being permitted into the building.

  • Contactless sign-in and sign-out protocols will be implemented.

Common Areas:

  • Hallway floors will be marked to indicate six (6) feet distancing.

  • Traffic in hallways will be strictly adhered to and all hall traffic must stay to the right.

  • Stairways will be designated as up or down and will be clearly marked.

  • Hand sanitizer stations will be available throughout the building.

  • Frequent disinfecting and sanitizing will take place throughout the day.

Small Spaces:

  • An occupancy limit will be assigned to small places (e.g., faculty rooms, elevators, supply rooms, copy rooms).

  • Door signage will be posted to designate the acceptable occupancy of small spaces and faculty rooms.

  • In addition to regularly scheduled cleanings, disinfecting wipes will be placed in faculty bathrooms.

Ventilation:

  • Classrooms and common areas will be ventilated with outdoor air to the greatest extent possible (e.g., opening windows and doors) while maintaining safety protocols.

Safety Drills:

  • Fire and Lockdown Drills will be conducted.

  • Face coverings will be used.

  • Fire drills will be staggered by floor to accommodate social distancing guidelines.

  • Lockdown drills will be conducted but modified to maintain social distancing guidelines.

Communication

Parents and Students:

  • To support communication with families, a wide array of platforms, such as traditional mail, email, phone calls, social media, and the district website will be utilized.

  • To support our non-English speaking families, communications will be provided in both English and Spanish.

  • As COVID-19 is continuously monitored, the school will provide families with updated guidance, policies, and regulatory changes.

  • Parent orientations will be conducted virtually in early August. Parents will be informed about COVID-19 protocols, and school procedures. Informational sessions will be recorded and posted on the district website.

  • Open School Night will be conducted virtually to provide families with updates on protocols and curriculum information.

  • Parent-Teacher meetings/conferences will be conducted virtually.

  • The school nurse will serve as the building coordinator, and be the main point of contact upon the identification of positive COVID-19 cases, and will be responsible for subsequent communication.

Training and Education

Students:

  • Students will receive instruction regarding COVID-19 protocols safely and correctly. This includes, but is not limited to, hand hygiene, proper face covering wearing, social distancing, and respiratory hygiene.

  • Instruction regrading handwashing hygiene based on CDC guidance will be provided. https://www.cdc.gov/handhygiene/providers/guideline.html

  • Physical Education and health teachers will provide age-appropriate personal hygiene lessons.

Staff:

  • Faculty and staff will receive training on how to follow new COVID-19 protocols safely and correctly. This will include, but is not limited to, hand hygiene, proper face covering wearing, social distancing, and respiratory hygiene.

  • Staff will be provided training on how to identify signs of illness in students and staff.

  • Designated staff members performing health screenings will receive training.

  • Professional development pertaining to effective distance learning strategies will be provided

Parents and Guardians:

  • Parents will receive training on how to complete the health screening questionnaire.

  • Parents will receive training on how to follow new COVID-19 protocols safely and correctly.

  • Parents will receive training on the use of technology and educational platforms such as Google Classroom, Flipgrid, and ClassLink.

General Information and Signage:

  • Signs will be posted throughout the school to share information regarding public health guidelines. The signs will be age appropriate.

  • Signs will remind individuals to:

    • Stay home if they feel sick.

    • Cover their nose and mouth with a face covering when unable to maintain social distancing and when walking throughout the building.

    • Adhere to social distancing guidelines.

    • Follow hand hygiene.

    • Follow respiratory hygiene and cough etiquette.

Transportation

The district will conduct transportation activities that are consistent with Department of Health and NYSED School Reopening guidelines. In order to maintain social distancing, district buses will operate at reduced capacity, and students and the driver will need to utilize Personal Protective Equipment. The following are other safety actions that will be taken:

  • Students will be required to wear face coverings and social distance on the bus.

  • All buses will be cleaned/disinfected daily. High contact spots will be wiped down after the am and pm run, depending upon the disinfection schedule.

  • School buses will not be equipped with hand sanitizer due to its combustible composition and potential liability to the carrier or district. School bus drivers, monitors and attendants will not carry personal bottles of hand sanitizer with them on school buses.

  • Wheelchair school buses must configure wheelchair placement to ensure social distancing of 6 feet.

  • Weather permitting, drivers will increase bus ventilation by opening top hatches or windows.

  • When boarding, children will occupy seats from back to front, where feasible.

  • Students will be required to wear face coverings prior to boarding the bus.

  • Seats will be occupied by one student per seat.

  • Siblings may sit together to increase capacity on the bus.

  • Seats will be marked with tape to show students where they may sit.

  • Field trips and other extracurricular activities requiring bus use will be suspended.

  • Drivers will be required to complete a checklist after each cleaning, which will be forwarded to the district’s Transportation Coordinator.

  • Whenever possible, a single driver will be assigned to the same bus and same routes.

  • The district will communicate with parents and students regarding the need to maintain social distancing at bus stops and when boarding school buses.

  • The district will fulfill existing mandates regarding the safe and effective transportation of students who are homeless (McKinney-Vento), in foster care, have disabilities, and attend non-public schools or charter schools.

  • Drivers, monitors, and attendants who must have direct physical contact with a child will wear gloves.

  • Students who do not have a face covering will not be denied transportation and will be provided a mask.

  • Students with a disability that would prevent them from wearing a face covering will not be required to wear one or be denied transportation.

Loading/Unloading & Pickup/Drop-off

  • Students shall be loaded in sequential route order. When going to school, the first student on the bus will sit in the back. When going home from school, the last student off the bus sits in the back.

  • Dismissal times will be staggered to best suit building needs and to promote social distancing.

  • Arrival and departure activities shall be supervised to ensure social distancing.

  • The district will add or modify bus routes to reduce load levels on buses.

Pupil Transportation Routing

  • The district will provide transportation to nonpublic, parochial, private, charter schools or students whose Individualized Education Plans have placed them out of the district.

Arrival and Dismissal

To reduce close contact of persons entering and exiting the building, the district will:

  • Stagger arrival times of both buses and parent transportation to reduce density.

  • Require face masks to be worn by students, staff, and parents during the arrival and dismissal process.

  • Implement a detailed traffic management plan to include a separate parent drop off/pick up locations.

  • Install hand sanitizer dispensers at all entrances to facilities and require students, employees, and visitors to utilize hand sanitizers upon entry.

Child Nutrition

A successful nutrition program is a key component to a successful educational environment. Children cannot focus on learning when they are hungry. With this in mind, the district will follow national, state, and local health guidelines related to food service. The district will provide access to healthy meals at all times.

Child Nutrition Reopening Plan

The district will provide all students access to meals each school day. This will include students in attendance at schools and students who are learning remotely. Additionally, the district plan includes all applicable health and safety guidelines, including the following:

  • Measures to protect students with food allergies if providing meals in spaces outside the cafeteria.

  • The sharing of food and beverages will not be permitted.

  • Protocols and procedures that require cleaning and disinfection prior to the next group of students arriving for meals, if served in the same common area.

  • Compliance with Child Nutrition Program requirements.

  • Protocols that describe communication with families through multiple means in the languages spoken by families.

Cafeterias

Cafeterias will generally be closed in all buildings. Food services will be available as a grab-and-go option. The district will take the following safety actions:

  • Grab-and-go lunches will either be delivered to classrooms, or each classroom will be called to the cafeteria in a staggered manner.

  • Should cafeterias be deemed safe to open with restrictions, the following safety actions will be implemented:

    • Distancing

      • Seating capacity will be reduced to ensure social distancing.

      • Physical distancing will be required while on service lines. Floor signage and floor prompts will be installed.

      • Congregating in kitchen areas will be prohibited.

    • Limit Sharing

      • Self-serve food items will be removed.

      • Hot and cold food bars with open food items and communal serving stations will be eliminated.

      • Dinnerware/drinkware will be removed from communal spaces and provided as needed.

      • Communal condiments will be replaced with single serving, individually wrapped items.

Meals Consumed On-site

  • The district will remove or suspend the use of shared tables, salad bars, and other self-service refrigerators and buffets for food and condiments.

  • Food sharing between students will not be permitted.

  • Custodial staff will clean and disinfect tables, chairs and other frequently touched, hard surfaces between lunch periods.

  • The district will provide physical distancing guides in food service areas such as:

    • tape on floors

    • signage

    • increase table spacing, remove tables, mark tables as closed, or provide a physical barrier between tables

Meals Consumed Off-site (District Meal Program)

The district will continue the pre-packaged meals-to-go program for students who are participating in remote learning. The meal program is available Monday through Friday from 8 am to 12 pm at Northeast Elementary School and Park Avenue Memorial Elementary School.

Additionally, the district has partnered with Island Harvest Food Pantry to distribute fresh produce, as well as prepared and frozen meals, to community members. The Island Harvest Food Pantry is distributed on Fridays at Park Avenue Memorial Elementary School at 9:45 am.

Communication/Family and Community Engagement

 

The district remains committed to communicating all elements of this reopening plan to students, parents and guardians, staff, and visitors. The plan is available to all stakeholders via the district website at http://www.amityvilleschools.org, and will be updated throughout the school year, as necessary, to respond to additional circumstances or needs.

Communication Goals

  • The district will provide guidance to all students, faculty, staff, and visitors, through verbal and written communication regarding the use of acceptable face coverings, such as a face mask covering the nose and mouth, when social distancing cannot be maintained.

  • The district will provide regular updates about health and safety, scheduling, and all other information that students, faculty, staff, and families need to know.

  • The district will provide information to families through several platforms including:

  • District website

  • School Messenger

  • Email

  • Mailings

  • Social media

  • Community Meetings (Zoom, Google Meet)

Stakeholder Feedback

To inform the development of this plan, the district sought feedback and input from stakeholders, including administrators, faculty, staff, students, and parents/guardians. In July, the district released a detailed survey to community members and staff to gather specific feedback related to remote learning, bus transportation needs, face-to-face health and safety concerns, willingness to return to school in person, and childcare concerns. Some of the survey results can be found below.

Parent Survey Results (N=633)

Staff Survey Results (N=319)

The district will set clear guidelines for communicating with parents as specified below:

The District will:

  • Communicate information pertaining to the 2020-2021 School Reopening Plan.

  • The importance of social distancing, monitoring symptoms of COVID-19, and when to

stay home.

  • Announce if there is a change to a less restrictive or more restrictive student learning model.

  • Provide information on how families can access technology and receive technical support to assist with utilization and maintenance of equipment.

  • Establish procedures for notifying staff and parents of possible COVID-19 exposure:

    • The district will not be able to confirm the identify of a student or staff member who has tested positive for COVID-19.

    • The district will notify individuals who have been in direct contact with a person who has tested positive.

    • Direct contact is defined as contact of less than six feet, for more than ten minutes, without a mask, in the last 48 hours.

The Schools will:

  • Communicate school-specific information, schedules, procedures, and deadlines related to the school reopening plan.

  • Set dates for school activities.

  • Set protocols for entrance (screening) and the review process for staff calling in sick.

  • Communicate information pertaining to Traditional, Hybrid, and Remote Learning models.

  • Communicate directly with families regarding safety and health issues related to COVID-19.

Facilities

When students and staff return to their school buildings for in-person instruction, it will be vitally important that the physical spaces they occupy are configured and maintained in a way that provides the maximum possible protection against the spread of the coronavirus.

In order to prevent the spread of COVID-19 infection in the district, facilities operations will be geared toward meeting social distancing requirements and cleaning frequently touched spaces regularly. In carrying out projects or tasks supporting infection control, requirements will be met for changes associated with building spaces. Plans for changes or additions to facilities that require review by the Office of Facilities Planning (OFP), will be submitted to comply with the requirements of the 2020 New York State Uniform Fire Prevention and Building Code (BC) and the State Energy Conservation Code.

The function, position, and operation of stairs and corridor doors, which have closers with automatic hold opens (and are automatically released by the fire alarm system), will remain unchanged.

The district will meet the deadlines for the submission of Building Condition Surveys or Visual Inspections. In addition, lead in water sampling will be carried out upon the reopening of school under conditions consistent with when the building is “normally occupied.”

Upon reopening, the district will increase ventilation, to the greatest extent possible. Water systems will be flushed in buildings that have been unoccupied.



The following actions will be taken as needed:

  • Work with engineers to establish sufficient fresh air exchange.

  • Drinking Water Facilities: Reduce number of drinking fountains available, in order to facilitate frequent cleaning. However, drinking fountains are a code-required plumbing fixture.

  • Alterations to the configuration of existing classrooms or spaces or the introduction of temporary and/or movable partitions: the change will be submitted to OFP, the local municipality and/or code enforcement officials for review.

  • The minimum number of toilet fixtures that must be available for use in a building is established in the building code.

  • Maintain adequate, code-required ventilation (natural or mechanical) as designed.

  • If other air cleaning equipment (e.g. new technology) is proposed, the proposal will be submitted to OFP for review and approval.

HVAC and Water

All buildings will have their HVAC systems inspected. Additionally, individual univents will be replaced as needed. The facilities department will continually monitor all existing HVAC systems to ensure they are operating properly and maintaining high air quality.

  • The district meets or exceeds ventilation requirements in all buildings. These standards will be maintained.

  • A preventative maintenance program is in place to service HVAC equipment and regularly change filters.

  • The district continues to meet requirements for fixture quantities and access to drinking water. These standards will be maintained.

Emergency Drills:

Safety drills are an important part of keeping students and staff safe in an emergency. Steps will be taken to minimize the risk of spreading infection while conducting drills. As such, it may be necessary for schools to conduct drills in the 2020-21 school year using protocols that are different than normal procedures. Modifications to evacuation drill protocols may include, but are not limited to:

  • Conducting drills on a “staggered” schedule, where classrooms evacuate separately rather than all at once, and appropriate distancing is maintained.

  • Staggering drills by classroom minimizes contact of students in hallways, stairwells, and at the evacuation site.

  • Conducting lockdown drills in classrooms without hiding/sheltering, but providing an overview of how to shelter or hide in the classroom.

  • If schools re-open with a “hybrid” in-person model, such as one where students attend school on alternate days to reduce the occupancy of the school building, schools must be certain that all students are receiving instruction in emergency procedures, and are participating in drills while they are in attendance.

Building Usage:

  • Outside organizations will not be permitted to use the district facilities until further notice. All school events will be limited to reduce gatherings. Teachers will have access to classrooms/teaching spaces. School Open Houses or large parent meetings will be held virtual until further notice. Daytime school [student] assemblies will be transmitted via video recording that can be viewed in classrooms.

  • At this time, participation in extracurricular clubs and extracurricular sports will be determined at later date.

  • Faculty/staff meetings may take place in a large venue [auditorium] as long as adults can maintain social distancing; otherwise, meetings will be conducted via Zoom or Google Meet.

Technology and Connectivity

For New York State students to lead productive and successful lives upon graduation, they must understand and know how to use digital technologies. Technology knowledge and skills are vital for full participation in 21st century life, work, and citizenship. Sufficient access to computing devices and high-speed internet is essential for educational equity.

All students, K-12, have a district provided Chromebook. Additionally, the district will provide wifi access for any students who did not have adequate internet access.

Teachers will continue to have access to various digital platforms, including, but not limited to:

• Email • Google Classroom Suite

• ClassLink • Seesaw

• Edmentum • Class Dojo

• Brainpop • GoMath

• KidOYO • Learning A-Z

• Screencastify • Kami

• Discovery Ed • Newsela

Social-Emotional Well-Being

Research shows the importance of mental and emotional well-being for students and staff, which demonstrate both psychological and academic benefits. We know, after this prolonged closure, that many of our students and staff will require social-emotional supports to help them re-engage and re-enter work and school. As a district, we are committed to creating emotionally and physically safe, supportive, and engaging learning environments that promote the social-emotional well-being and development of all students.

Social-Emotional Well-Being

  • The district will ensure that district-wide and building-level school counseling plans are developed under the direction of certified school counselors, and plans are reviewed and updated to meet current needs.

  • The district will utilize existing district committees and staff to support the school counseling program.

  • The district will provide resources and referrals to address mental health, behavioral, and emotional support services and programs.

  • Professional development opportunities for faculty and staff on how to support students during and after the ongoing COVID-19 public health emergency will be provided.

Addressing Social-Emotional Health

  • The district will establish and foster a culture that supports and emphasizes mental health services that are available to students, staff, and families.

  • The district will provide training for staff, as needed, to assist them in understanding:

    • Social Emotional Learning (SEL) competencies, self-awareness, self-management, social awareness, relationship skills, and responsible decision-making.

    • The warning signs for quarantine-related mental health needs, and how to access crisis support and other mental health services.

  • The district will educate students, staff, and parents regarding identifying symptoms of mental health needs and how to obtain assistance.

  • The district will promote Social Emotional Learning competencies and build resilience while ensuring a positive, safe school environment.

  • The district will ensure access to school-based mental health supports and facilitate the expansion of school-based mental health supports.

Special Education

The district reopening plan provides a framework to ensure that all students with disabilities continue to have available to them a free appropriate public education (FAPE) that emphasizes special education and related services designed to meet their unique needs and prepare them for further education, employment, and independent living in the least restrictive environment (LRE).

Special Education Reopening Plan

  • The district will address the provisions of FAPE consistent with the need to protect the health and safety of students with disabilities and those providing special education and services.

  • The district will include meaningful parent engagement in the parent’s preferred language or mode of communication regarding the provision of services to his or her child to meet the requirements of the IDEA.

  • The district will ensure collaboration between the committees on preschool special education (CPSE) and committees on special education (CSE) and program providers representing the variety of settings where students are served to ensure there is an understanding of the provision of services consistent with the recommendations on individualized education programs (IEPs), plans for monitoring and communicating student progress, and commitment to sharing resources.

  • The district will ensure access to the necessary accommodations, modifications, supplementary aids and services, and technology (including assistive technology) to meet the unique disability related needs of students.

  • The district will address how it will document the programs and services offered and provided to students with disabilities, as well as communications with parents, in their preferred language or mode of communication.

Progress Monitoring

Teachers and service providers will continue to collect data, whether in-person or remotely, to monitor each student’s progress toward his or her annual goals and to evaluate the effectiveness of the student’s special education services. Determining student progress is necessary for understanding the student’s present levels of academic achievement and functional performance, and for determining whether, and to what extent, the school closures may have disrupted the student’s learning.

Bilingual Education and World Languages

The Bilingual Education element of the district’s reopening plan will address the learning loss experienced by many English Language Learners (ELLs), in both their English language development and their mastery of content area knowledge. The following requirements will be implemented:

  • The district will provide all communications to parents/guardians of ELLs in their preferred language and mode of communication to ensure that they have equitable access to critical information about their children’s education.

  • The district will ensure that all ELLs receive appropriate instruction that supports their college, career, and civic readiness, by providing them the required instructional units of study in their Bilingual Education program based on their most recently measured English language proficiency level.

In accordance with Part 154 of the Commissioner’s Regulations, the district will complete the ELL identification process for students entering our district. This will include students who entered the district during the 2019-2020 school closure as well as those who entered prior to the start of the 2020-2021 school year. Per our district protocol, lead teachers in each building will coordinate the testing of individual students within the first 30 school days as provided in a 20-day flexibility period.

The district will ensure the continuity of service to ELLs based on their most recently measured proficiency level during both in-person and hybrid instruction. These plans include stand-alone and collaborative teaching models as required by regulations.

The district’s work to engage students in learning includes a commitment to regular communication with parents and guardians to ensure that they are also engaged in the education of their children during the reopening process. Such communication will be in the preferred language and mode of communication indicated by the parents and guardians.

In an effort to fully support ELLs, the district will identify the students at-risk by reviewing their English proficiency levels, SIFE status, literacy levels, and participation and performance during the school closure. Students determined to be at the highest risk will receive additional support. This support may include, but is not limited to, extra help sessions, academic support services, and additional face-to-face support during hybrid instruction.

School Schedules

A Hybrid Instructional Model will be utilized. Students will be taught 5 days a week utilizing a blended model of in-person learning part of the week and remote instruction on the other days. Students will be grouped into one of two cohorts:

  • Cohort 1: In-person instruction on Tuesdays/Thursdays.

  • Cohort 2: In-person instruction on Wednesdays/Fridays.

  • Cohorts will alternate in-person instruction on Mondays.

Teacher and Principal Evaluation System

The district will ensure that all teachers and principals are evaluated pursuant to the district’s currently approved APPR plan, including any variance applications approved by the State Education Department.

Certification, Incidental Teaching, and Substitute Teaching

The district will ensure that all teachers hold valid and appropriate certificates for their teaching assignments except where otherwise allowable under the Commissioner’s Regulations or Education Law.

Attendance and Chronic Absenteeism

Attendance and Attendance Reporting

All schools in the district will take daily attendance whether school opens in September utilizing an in-person, hybrid, or remote model. Attendance policies and procedures will be communicated with students and families prior to the start of the school year. Teachers will record daily attendance in the district student management system based on required daily schedules, student participation, and student engagement. Daily attendance reports will be generated to identify students who are absent and/or chronically absent. The district will contact families daily to determine reasons for absences, and to identify barriers that may have prevented students from participating in daily lessons.

Sunday, September 20, 2020